Free administrator CV template

For admin assistants, office administrators, team administrators and office managers. Tidy, accurate and easy to check, like your work.

  • Free, no watermark
  • PDF, plus a Word copy
  • UK format
See the best designs What to put on an administrator CV

The best designs for administrator CVs

Picked for how administrator CVs are read in the UK. Each one is free, and your CV works in every design, so you can switch at any time.

Kew

Plain, even and easy to check: the look of someone who keeps good records.

One column · 8 colours

Use this design: Kew

Mono

Black and white with section labels down the left, for a crisp, organised page.

One column · 8 colours

Use this design: Mono

Richmond

A dates column with fine lines between entries keeps a long run of roles neat.

One column · 8 colours

Use this design: Richmond

Want more choice? See every design, or browse by style: Simple Modern Professional Creative Graduate and student One page IT and technical

Previews show made-up sample CVs. Yours will show your own details, in the colour and font you choose.

What to put on an administrator CV

Admin roles exist in every sector: schools, the NHS, councils, solicitors, builders, charities and offices of every size. Because the job is about being organised and accurate, your CV is the first sample of your work an employer sees. Consistent dates, neat spacing and no typos say as much as the words.

After that, name the systems you use and the processes you run, and show what got better because of you.

Whatever the job, the UK CV format applies: your name and contact details, a short profile, experience with the most recent first, then education and skills. No photo, age or date of birth.

  1. A profile with your scope

    Who you support (a team, a director, a whole office), the sector you know and one strength, such as keeping complex diaries or tidying up messy systems.

  2. Systems and software

    Microsoft 365 with what you can actually do (Excel lookups and pivot tables, Outlook diaries, SharePoint, Teams), finance systems such as Sage, CRMs and any sector systems.

  3. Experience

    Diaries and travel, minutes, purchase orders and invoices, data entry, filing, post, events and first-line HR or facilities tasks. Give a sense of scale: how many people, how many invoices a week.

  4. Improvements

    A filing system you set up, a process you made faster or a spreadsheet that replaced a paper log. These turn duties into achievements.

  5. Qualifications

    A business administration apprenticeship or diploma, Microsoft Office Specialist, and GDPR or minute-taking courses.

Skills and keywords for an administrator CV

From our skills guides and CV examples for this job. Use the ones that are true for you, in the words of the job advert, so recruiters and applicant tracking systems find them.

  • Microsoft Excel (VLOOKUP, pivot tables)
  • Microsoft 365
  • Sage 200
  • Purchase orders and invoice matching
  • Data entry
  • Inbox management
  • Diary and travel management
  • Minute taking
  • SharePoint
  • CRM systems
  • Filing and records management
  • GDPR
  • Telephone manner
  • Prioritisation

See it filled in

The example CVs are illustrations written with AI. The people in them are fictional.

Administrator CVs: your questions

What should I put on an admin CV with no experience?

The organisation and IT skills you can prove: running a society or club, volunteering, coursework with spreadsheets, or a part-time job where you handled bookings or cash. A business administration apprenticeship or course is worth listing too.

Should I put my typing speed on my CV?

If you have tested it and it is good, yes, for example "Typing: 60 words per minute". Some admin and data entry jobs ask for a minimum speed.

How do I make admin duties sound like achievements?

Add what changed because of you: a process you made quicker, a system you set up, the number of people whose diaries you manage, or invoices processed each week without errors. Keep it true and specific.

Keep going

Read next: What skills to put on your CV UK CV format How to explain gaps in your CV

CV templates for other jobs: Receptionist Accountant Project manager Sales Marketing Nurse Healthcare assistant Care worker Teacher Teaching assistant Retail Customer service Hospitality Software developer Electrician and trades Warehouse School leaver Apprenticeship Part-time job Career change

Found the one? Make it yours

Add your CV, pick a design and download it. Free, with no watermark and no page limit.

Create my CV freeCheck my CV